Current openings with the Kitchener-Waterloo Symphony are listed below.
Artistic Operations Coordinator
The Kitchener-Waterloo Symphony is seeking a part-time Artistic Operations Coordinator to support the planning and delivery of orchestra rehearsals, concerts, and special events.
Reporting to the Director of Artistic Operations and the Executive Director, the Operations Coordinator works closely with the Director of Artistic Operations to ensure all orchestra events are produced safely, efficiently, and in a financially responsible manner. This role provides administrative, production, and logistical support for rehearsals and performances while helping deliver an exceptional experience for musicians, guest artists, audiences, and production partners.
Position Details
- Part-time: Approximately 15 hours/week
- Compensation: $24.00/hour
- Hybrid position
- Flexibility required during performance weeks
- Evening and weekend work required
- Start Date: Monday, August 24, 2026
Key Responsibilities
1. Artistic Support
- Work closely with the Director of Artistic Operations, Orchestra Librarian, Personnel Manager, and artistic leadership to support orchestra members and guest artists.
- Assist with guest artist hospitality and accommodations while maintaining budget expectations.
- Provide administrative support for guest artist contracting.
- Prepare and distribute guest artist itineraries.
- Support orchestra members and guest artists during rehearsals and performances.
2. Concert Production
- Assist in planning and executing the production and technical requirements for orchestra events.
- Coordinate event set-ups, strikes, load-ins/load-outs, equipment transportation, and truck rentals.
- Help implement production contracts, technical riders, and stage plots.
- Collaborate with venue staff, IATSE crews, and other production personnel.
- Assist with the safe movement, maintenance, and security of orchestral instruments and production equipment.
- Act as Stage Manager for rehearsals and performances as required.
- Participate in regular production and artistic planning meetings.
3. Logistics & Operations
- Coordinate production schedules and operational tasks.
- Track production timelines and event logistics.
- Assist with equipment inventory and organization.
- Support the smooth operation of all rehearsals, concerts, and special events.
- Contribute to a safe, organized, and collaborative working environment.
Required Qualifications
- Experience with stage management for live performances.
- Experience in concert, theatre, or live event production.
- Strong administrative and organizational skills, including scheduling and task tracking.
- Excellent written, verbal, and interpersonal communication skills.
- Strong planning, time management, and problem-solving abilities.
- Valid driver's licence.
- Ability to safely lift and move equipment weighing 50 lbs (23 kg) or more.
- Availability to work evenings and weekends as required for rehearsals and performances.
- Ability to work independently while contributing positively to a collaborative team environment.
Preferred Qualifications
- Knowledge of orchestral operations and the structure of a professional orchestra.
- Familiarity with Google Workspace.
- Basic knowledge of orchestral percussion instruments.
- Theatre or live event technical experience.
- Demonstrated willingness to learn new skills and take on new challenges.
- Interest in orchestral music, live performance, and the performing arts.
Application Information
To apply, please submit one PDF containing:
- Cover Letter
- Resume
- Two References
Email your application to info@kwsymphony.com with the subject line: Artistic Operations Coordinator
Application Deadline: Friday, July 24, 2026, at 11:59 PM (EDT)
Applications will be reviewed following the deadline, with the successful candidate beginning on Monday, August 24, 2026.
The Kitchener-Waterloo Symphony welcomes applications from candidates of diverse backgrounds and lived experiences. We are committed to building an inclusive workplace and encourage applications from individuals who will contribute to the diversity of our organization.